Each year, your company hosts one or two corporate parties to honor your employees and reward them for the hard work they do. But planning a corporate party and making it a complete success seems like a difficult task to accomplish.
Whether this party is the first or tenth you’ve planned for your company, you could always use a little help. Below, we provide you with a few tips you can use to make your next event truly remarkable and absolutely unforgettable.
Create a Plan for Your Party
Before you take any big steps for your next event, you need to form a plan. Like any business event, you need a strategy beforehand so you can stay on schedule and on point with the entire event.
As you create a plan for your party, ask yourself the following questions:
What time of year will the event be held?
Is this event part of a holiday celebration?
Who will attend the event? Just employees, or both staff and their family members?
How extravagant should the party be?
What things do you want to see at the event?
What items shouldn’t appear at the party?
Answer each of these questions, then write everything down on a piece of paper. Or, you could keep an electronic document on your computer. Use this plan as your guideline so you don’t stray from your goals.
Set Your Budget
Once you have an idea of what kind of party you want to throw, you need to set a budget. Work with your company’s financial advisor and the head of the company if possible. Figure out how much money will be devoted to the party so you know what elements you can afford to include.
Setting a budget can help keep you on track, and it also gives you a good idea of what the company would like to see at the event. For example, smaller budgets may mean that the event should be cozy and modest, while larger budgets can indicate that the company wants luxury and extravagance.
As you meet with the appropriate individuals, also ask them for their opinions on how they want the budget allocated. While you may think more money should be spent on food and decorations, the company head may want to spend more of the budget on party favors or gifts for the employees. All of this information can help you make the most of your set budget.
Pick a Theme
No matter when you hold your party, you should pick a theme for it. The theme can make the planning process much easier, and it gives your company’s employees something exciting to look forward to.
You can pick themes as simple as “Summer Luau” or “Carnival Extravaganza.” Or, you can select a theme a little more unique. In fact, you could even use your favorite games, movies, or television shows to come up with a theme. Try motifs like Candy Crush to make your party one-of-a-kind.
Choose a Venue
You and your employees spend most of your time at your office, so you likely don’t want to host your party there. Instead, choose a venue that’s close to your office so you give your staff members a change of environment. Depending on where you live, some buildings are specifically reserved for parties, so they have all the necessary staff and equipment you need.
Hire a Caterer
No party is complete without good food and drinks. What kind of food do you want at your event? Do you just want a cocktail party? Would you and your employees prefer a formal dinner? Or do you prefer to have an array of finger foods set out for your guests?
Decide what kind of food you want at your event, then look into different caterers who offer the kind of food you and your employees like. If you have any staff with dietary restrictions, make sure the caterer provides different food options so everyone can enjoy the cuisine.
To top it all off, you’ll want to keep your guests entertained during the celebrations. While background music could work for smaller get-togethers, corporate parties call for something a little grander. Consider hiring party entertainment like celebrity impersonators or dance performers. When you include this kind of entertainment, you appeal to your guests’ interests and make the event much more exciting.
Send Out Invitations
You also need guests to show up to your party if you expect them to enjoy it. Once you’ve set the theme, date, time, and venue, print or email invitations and send them out to your staff members. If necessary, ask your employees to RSVP for the party.
In the weeks before the event, work with your caterer, venue, and entertainment provider and finalize any last-minute details. Make sure payments for these services go out on time, and determine if there are any other steps you need to take before the day of the party.
Use the tips in this blog to make your next corporate party an unparalleled success. When you need to hire entertainment for your event, turn to Characters for Hire, LLC. You can choose from more than 2,500 characters, and our skilled actors can provide movie-quality performances. We even offer various themes that can complement your party perfectly.
No matter your entertainment needs, trust us to provide you with costumed characters that will make your celebration a hit.